Payment Terms & conditions for Safari Booking

Gorilla Trekking is managed by Primate Safari Experiences limited which specializes in Primate Safaris including Gorilla trekking , chimpanzee watching , Bonobos and Wildlife tours encompassing the Primates in Rwanda, Uganda, Gabon , Democratic Republic of Congo , Republic of Congo for unique tailor made with Experienced local Safari guides.

Primate Safari Experiences undertakes to provide all services offered subject to the terms and conditions stipulated below. These terms and conditions are accepted by the client when the deposit is paid to Primate Safari Experiences Account.

1.Contract.  The contract is between Primate Safari Experiences limited  – and any person (client) traveling or intending to travel on an itinerary. The contract, including all matters arising from it, is subject to Ugandan law and the exclusive jurisdiction of the Ugandan Courts. Primate Safari Experiences has the sole authority to vary or omit any of these terms.

2. How to Book.  To secure a booking, Primate Safari Experiences limited requires a completed Booking Form or e-mail, sent by the client, or the parent/legal guardian (if the client is under 18 years). A booking is valid from the date Primate Safari Experiences confirms acceptance of your payment in writing showing the confirmation Number. Primate Safari Experiences limited reserves the right to decline any booking at their discretion.

3. Payment. Confirmed bookings require a deposit of 30% of total tour cost to cover safari activities like Gorilla permits, chimpanzee permit, Nyiragongo permit. The balance of all monies due, including any surcharges must be paid to Primate Safari Experiences no later than 10-15 days prior to departure if your paying by credit card or payment made cash upon the commencement of the safari. In the case of non-payment of the balance by the due date, Primate Safari Experiences will treat the client that he will pay the balance  cash upon arrival.Please note that there is a 4% loading fee for all payments made by Visa and Master card credit cards.

Note: All payments are received by Primate Safari Experiences Limited Account in Uganda Kampala or via our online PesaPal Payment Link.

4. Travel Information. On receipt of full payment travel information will be forwarded by e-mail. This will include: confirmation, detailed itinerary, booking references and Name of the tour leader for your safari guide.

5. Fee Alterations of the booking . Primate Safari Experiences will offer free alteration of the tour but some charges may apply like on changing gorilla permit, Chimpanzee permit. plus any additional costs incurred will be charged if a confirmed booking is changed or transferred.

6. Cancellations. If it becomes necessary to cancel your holiday, you must notify Primate Safari Experiences immediately in writing. Cancellation will take effect upon receipt by Primate Safari Experiences of your written notice. An initial deposit of 30% of the total with your booking is not refundable.

Cancellation Fees:

The cancellation penalty depends on the number of days before tour departure:

60 -100 days 10% off safari Cost
59 – 32 days 25% off safari Cost
31 – 8 days 50% off safari Cost
7 – 3 days 75% off safari Cost
48 hours or less prior to arrival 100% tour cost

Please Note:

1. Gorilla permits and chimpanzee permits are 100% non-refundable by UWA, RDB & ICCN.
2. There will be no refund for any unused services, late arrival or no-show of any of the members of the tour.

We strongly recommend that you take out travel insurance, including cancellation insurance! Primate Safari Experiences reserves the right to cancel tours at any time. In such event Primate Safari Experiences will return all monies paid or offer an alternative tour.

Primate Safari Experiences is not liable for any penalty charges associated with connecting air fares, in the event of a change to a tour departure time, date or cancellation.

7. Complaints. In the unlikely event that a client has a complaint about any of the travel arrangements, they must advise Primate Safari Experiences staff member at the time and inform Primate Safari Experiences in writing or via phone call. This will assist settlement of any grievance or complaint.

8. Insurance. Primate Safari Experiences recommends clients take out travel, health and cancellation insurances and accident insurance.  Primate Safari Experiences accepts no liability for personal injuries and losses.

9. Prices. All accommodation prices are gross as indicated in the booking form. All prices include Local Government tax like Uganda is 18%, Congo 16%, Rwanda 18%.

10. Refunds. No refunds will be made once travel has commenced: nor will any refund be available in respect of any tours, accommodation, hires, services or inclusions not utilized.  We strongly recommend travel insurance cover for such eventualities. Weather interruptions to itineraries/tour packages are beyond our control.  We will do all possible to rearrange services in such event, but cannot be held financially responsible for interruption under such circumstances.  We strongly recommend travel insurance cover for such eventualities.

11. Other Conditions. Primate Safari Experiences as operator or agent finalizes all arrangements for these tours on the express condition that it shall not be held liable for any injury, loss, accident, delay or irregularity which may be occasioned either by reason of any defect in any vehicle, vessel or equipment or by Acts of God or through the acts of default of any company or person engaged in conveying the passengers or in carrying out our arrangements of the tours or otherwise in connection herewith.